According to the investigation there has been such a situation in the field of file management: the traditional file cabinet management system has some common problems easy to occur such as inefficient system file cataloging process, time-consuming filing, disorder of file storage, the time-consuming file review, and file inventory operation problems like unscientific and delayed management of invalid files.
How RFID Technology Solves Traditional File Management Challenges
With the rapid development of computer network technology and bar code technology, under the existing technical conditions, RFID technology and the construction of digital archives are combined with the scientific management of archive entities to realize a scientific, efficient, and highly modernized archive management. It has become possible to build a new tracking system. RFID technology — the new method, has used in the fields of identification, material tracking, production automation control, warehouse management, railway vehicles identification and freight containers and so on. With the development of RFID technology, it makes it possible to apply RFID technology to file management.
Key Benefits of RFID Technology in File Management Systems
The intelligent file management system relying on RFID technology has greatly improved the efficiency of collection file management, not only the speed has been increased, but more importantly, the accuracy of the shelf has also been qualitatively improved. Through the RFID file tracking system, not only can accurately grasp the number of archives, but also grasp the category and real-time location information of the archives, and complete the task that is almost impossible to complete by hand.
With the help of the intelligent archive management system, by scanning the RFID tags for books and archive racks, the archives can be collected for rack location information and archive address information. It helps to arrange, find and count specific archives. After the shelf position information of the archive rack is merged with the shelf position distribution map of the archives warehouse, a detailed data model diagram of the archive rack distribution address can be established, which provides a quick man-machine interface for daily archive management.
The application of the intelligent file management system is a comprehensive application of multiple RFID technologies. The application of the intelligent file rack facilitates the file manager’s work. And it also provides a more efficient way to improve the efficiency of file management and reduce the cost of archive management. The emergence of intelligent archive racks maximizes the application value of RFID technology in archives, and realizes a true “digital archives”.
